Overview
We partnered to enhance a recruiting platform with AI screening, proactive sourcing, automated interview scheduling, and external career-page publishing. We delivered ten requested capabilities on a structured two-week plan with week-by-week checkpoints and clear acceptance criteria for every feature.
Challenges
- Approved job requisitions moved forward with no in-app notification, so submissions waited on someone manually noticing they needed review.
- Jobs had to be re-posted to external career pages by hand, delaying time-to-publish and leaving openings invisible to candidates.
- Applicant screening and shortlisting were entirely manual, with no fit-scoring to surface the strongest candidates quickly.
- There was no proactive way to find talent on LinkedIn or Indeed, leaving the team reliant on inbound applications alone.
- Interview scheduling depended on manual back-and-forth coordination instead of presenting candidates with available time slots.
- Interviews lived outside the meetings system, so recordings, transcripts, and answer notes were never captured or fed back into candidate evaluation.
- Jobs lacked location and ZIP-code context, making it hard to target the right candidates for the right shop or area.
- Youth organization contacts had to be entered one at a time, with no bulk import path for large lists.
- Youth recruiting was disconnected from social posts, paid ads, and outbound outreach tooling, so campaigns could not be triggered from the platform.
- Recruiters had no way to search their network with natural language, leaving relevant profiles undiscovered and un-enriched.
Solution highlights
- Built in-app approval notifications that fire when a job requisition is submitted, with a direct link straight to the job review page.
- Automated external career-page publishing so approved jobs post to the external site through an API with no manual re-entry.
- Added AI applicant screening that shortlists candidates by fit score and notifies admins of the strongest matches.
- Implemented proactive AI sourcing that surfaces candidates directly from LinkedIn and Indeed.
- Delivered Calendly-style interview scheduling driven by administrator preset availability, with meetings auto-created in the meetings module.
- Integrated AI interview recording, transcription, answer extraction, and automatic fit-score updates from each interview.
- Added location-based recruiting that links jobs to a shop or location and ZIP code for accurate geographic targeting.
- Built bulk CSV upload for youth organization contacts and wired youth jobs into social-post, paid-ad, and outbound outreach workflows.
- Created AI-powered network search with natural-language queries, profile enrichment, and a unified search experience.
Outcomes
- Hiring managers are alerted the moment a job needs approval and can jump straight to review, removing handoff delays.
- Approved jobs reach the external career page automatically, shrinking time-to-publish and broadening candidate reach.
- AI screening and fit-score shortlisting let the team focus on the most qualified applicants first instead of reading every resume.
- Proactive sourcing from LinkedIn and Indeed expands the talent pipeline beyond inbound applicants.
- Candidates self-schedule against preset availability, eliminating manual coordination and speeding up interview booking.
- Every interview is recorded, transcribed, and scored inside the meetings module, giving evaluators a consistent, searchable record.
- Location and ZIP-code targeting connects each opening to the right area, improving the relevance of sourced candidates.
- Bulk CSV import and connected social, paid-ad, and outreach workflows make youth recruiting campaigns fast to launch at scale.
- Natural-language network search with profile enrichment helps recruiters surface and qualify relevant talent in seconds, with all ten features delivered, tested, and documented.